Covid Risk Assessment

Risk Assessment to minimise the risk of being exposed to Covid-19

Introduction

In line with the requirements of Safety, Health and Welfare at Work Act 2005 (section 19) it is the policy of the BoM of Dripsey National School to address significant hazards and risks in the workplace, to access the risks to safety, health and welfare and to control these risks as far as is reasonably practicable.

The Board is committed to the ongoing identification of hazards, the assessment of the appropriate risks and the introduction of controls to deal with them. In addition, staff are involved and participate in safety, health and welfare issues within the school and are encouraged to identify and report any potential hazards that may exist and to ensure that a risk assessment is carried out.

This Risk Assessment includes all relevant updates and necessary control measures to minimise the risk of staff and others being exposed to Covid-19. The risks being assessed and mitigated in the context if this document are specifically and directly related to Covid-19 only.

It is envisaged that additional reviews will be undertaken on a regular basis and in line with Government and public health advice to ensure that all information remains accurate, that controls are appropriate and where necessary risks are reassessed.

Risk Rating

Risk ratingInterpretation
HighHigh Risk (H) actions needed, then the risk of injury could be high and immediate action should be taken.
Medium  Medium Risk (M) actions should be dealt with as soon as possible.   
LowLow Risk (L) actions should be dealt with as soon as practicable.
Who may be affected?  Identified RisksRisk: 1. Lack of awareness of school Covid-19 policyRisk Rating with controls  Action implementation
Controls
StaffSpread of Covid-19 virus   Persons currently deemed most at risk of complications if they catch the coronavirus are: 60 years of age and overhave long-term medical conditions – i.e. heart disease, lung disease, high blood pressure, diabetes or cancerpregnant women with a serious heart conditionThe Board of Management have developed a response plan for the prevention and mitigation of Covid-19 following a risk assessment of the school facility. This plan highlights the measures necessary to protect the health and safety of staff in re-opening and modifying the work arrangements within the school.  The staff representative(s) have been consulted when developing and implementing the action plan for the prevention and mitigation of Covid-19 within the school and all staff will be informed about the measures being introduced, using specific risk communication and staff engagement approaches.   The Board of Management will: Ensure that all staff receive necessary training prior to returning to workProvide posters and information to increase awareness of Covid-19 among staff and pupilsPromote safe individual practices within the school groundsEngage with staff in providing feedback on the preventive measures and their effectivenessProvide regular information about the risk of Covid-19 using official sources, such as government agencies (HSE, HSA, etc.) and the World Health OrganisationEmphasise the effectiveness of adopting protective measures especially good personal hygieneProvide specific training in the proper use of PPE for staff, where requiredProvide posters and information to increase awareness of Covid-19 among staff and pupils   In line with HSE guidelines, no employees are permitted to attend work if they display any of the symptoms below: – Fever (temperature of 37.5 degrees or above)CoughShortness of breathBreathing difficulties Any Staff Member displaying symptoms must self-isolate and not attend school for 14 days Any staff member living with someone who is self-isolating or waiting for a Covid-19 test must restrict their movements for 14 days. Any Staff Member who has tested positive for Covid-19 must not return to work until deemed fit to do so and upon approval of their medical advisor.  Staff can follow https://www2.hse.ie/ for regular updates or can contact HSELive for advice 1850 241850                  LowBoard of Management Principal Staff
 Known                    effects                    of                    the coronavirus: A fever (high temperature of 37.5 degrees Celsius or above) A cough – this can be any kind of cough, not just a dry coughShortness of breath or breathing difficultiesLoss of sense of smellLoss of sense of taste or distortion of sense of tasteDeath                                                                                                                                                                                    
Assessment Date:     August, 2020Assessor’s Name:
Who may be affected?  Identified RisksHygiene and Respiratory Etiquette  Risk Rating with controls  Action implementation
Control
All staff Pupils Visitors ContractorsSpread of Covid-19 virus   Persons currently deemed most at risk of complications if they catch the coronavirus are: 60 years of age and overhave long-term medical conditions – i.e. heart disease, lung disease, high blood pressure, diabetes or cancerpregnant women with a serious heart condition    The BoM will ensure that all staff & pupils can wash their hands regularly. Water and appropriate santitisers (i.e. hand gel dispensers, etc.) will be available throughout the school. All staff and pupils should: Wash their hands properly and often. Hands should be washed:After coughing or sneezing[EH1] Before and after eating or preparing foodBefore and after using protective glovesBefore and after being on public transportWhen arriving and leaving the school groundsAfter toilet useCover their mouth and nose with a tissue or their sleeve when coughing and sneezing.Put used tissues into a bin and wash their handsDevelop a routine of increased cleaning and disinfecting of frequently touched objects and surfaces   The BoM will ensure the supply of required cleaning products, will ensure the correct use and storage of disinfectants and will ensure all products are stored safely and securely. Bins are provided for disposal of waste materials (tissues, paper towels, wipes, etc.) and that adequate waste collection arrangements to be put in place to ensure they do not overflowAll waste collection points are emptied regularly throughout and at the end of each day.                        MediumBoard of Management Principal Staff Visitors
Assessment Date:     August, 2020Assessor’s Name:
Who may be affected?  Identified RisksAdherence to Social DistancingRisk Rating with controls  Action implementation
Controls
All staff Pupils Visitors Contractors  Spread of Covid-19 virus   Persons currently deemed most at risk of complications if they catch the coronavirus are: 60 years of age and overhave long-term medical conditions – i.e. heart disease, lung disease, high blood pressure, diabetes or cancer pregnant women with a serious heart conditionPhysical distancing is currently a key control measure in reducing the spread of infection. The Board of Management will ensure that: all persons will adhere to relevant social distancing rules in relation to entering the school, use of welfare facilities and while working in the schoolphysical spacing for work stations and common spaces, such as entrances/exits, lifts, kitchen areas, canteens, stairs, where congregation or queuing of staff, or students of visitors might occurThere is staggered use of canteen/kitchen or other communal facilitiesAppropriate signage in line with public health guidelines will be displayed throughout school facility (buildings and grounds)Appropriate social distancing arrangements will be in place throughout the facilityMeetings of staff will take place with physical distancing in placeThere is currently a strict no handshaking policy in place within the schoolAll staff, contractors and visitors should avoid direct physical contact with any other persons as far as possible Where physical distancing cannot be maintained   Requirements for personnel working within 1 – 2 metres of each other (where activity cannot be suspended): No worker has symptoms of Covid-19The close contact work cannot be avoidedInstallation of physical barriers e.g. clear plastic sneeze guardsPPE is present in line with the approved risk assessment (full face mask, gloves, etc) and public health adviceAn exclusion zone for <2m work will be set up pre task commencementPrior to donning appropriate PPE, staff will wash/sanitise their hands thoroughlyMediumBoard of Management Principal Staff Visitors
Assessment Date:    August, 2020Assessor’s Name:
Who may be affected?  Identified RisksIncreased Cleaning MeasuresRisk Rating with controls  Action implementation
Controls
Staff particularly cleaning staffSpread of Covid-19 virus   Persons currently deemed most at risk of complications if they catch the coronavirus are: 60 years of age and overhave long-term medical conditions – i.e. heart disease, lung disease, high blood pressure, diabetes or cancerpregnant women with a serious heart condition    All cleaning will be undertaken in line with DES and public health guidance.   Staff are responsible for cleaning personal items that have been brought to work and items handled at work or during breaks. Staff advised to clean personal items that they have bring to work (e.g. mobile phones) and to avoid leaving them down on communal surfaces or they will need to clean the surface after the personal item is removedCleaning staff will be trained in the new cleaning arrangements for the schoolSufficient cleaning materials and PPE will be available to allow for increased cleaningCleaning staff will be instructed to wear gloves when cleaning and are aware of the need to wash their hands thoroughly with soap and water, both before and after wearing glovesSystem in place for the disposable of cleaning cloths and used wipes in a rubbish bag Current HSE guidance recommends waste such as cleaning waste, tissues etc. from a person suspected of having Covid-19 should be double bagged and stored in a secure area for 72 hours before being presented for general waste collectionSystem in place to make sure reusable cleaning equipment including mop heads and non-disposable cloths are clean before re-useSystem in place to ensure that equipment such as buckets are emptied and cleaned with a fresh solution of disinfectant before re-use   Standard cleaning and maintenance regimes are put in place and detailed records retainedToilet facilities are cleaned regularlyThere is regular cleaning of frequently touched surfaces and that staff are provided with essential cleaning materials to keep their own work areas clean (for example wipes/disinfection products, paper towels and waste bins/bags)All school equipment is sanitised– cleaning programmes to be devised to ensure that shared equipment is cleaned and disinfected between use by different peopleAll waste collection points are emptied regularly throughout and at the end of each day.Staff use gloves when if removing rubbish bags or handling and disposing of any rubbish and they wash hands with soap and water for at least 20 seconds afterwards                MediumBoard of Management Principal Staff
Assessment Date: August, 2020Assessor’s Name:
Who may be affected?  Identified RiskscontinuedRisk Rating with controls  Action implementation
Controls
StaffSpread of Covid-19 virus   Persons currently deemed most at risk of complications if they catch the coronavirus are: 60 years of age and overhave long-term medical conditions – i.e. heart disease, lung disease, high blood pressure, diabetes or cancerpregnant women with a serious heart conditionOffice capacity to be limited to facilitate the maintenance of physical distancing between designated workstations and staffThe number of employees permitted to work in an office at any time shall be limited as a necessary control measure to protect health and safety.  Requires monitoringBoard of Management Principal Administration staff
    
Assessment Date:     August, 2020Assessor’s Name:
Who may be affected?  Identified RisksLack of or improper use of PPERisk Rating with controls  Action implementation
Controls
StaffSpread of Covid-19 virus    The correct use of Personal Protective Equipment (PPE) such as face shields/visors or clear plastic barriers or Perspex screens etc. may be required in some circumstances to address identified risks of spread of the virus.   Where PPE is required by staff, they will be notified accordingly and be provided with the necessary PPE and provided with training and information in the proper use, cleaning, storage and disposal of PPE.   PPE needs to be consistently and properly worn when required. In addition, it must be regularly inspected, cleaned, maintained and replaced as necessary.   PPE will not be required to be worn within the school facility according to current occupational and public health guidance.   Current general guidance from the HSE in relation to the wearing of face coverings, masks and                gloves         is                               available      at                        the                       following Link:https://www2.hse.ie/conditions/coronavirus/face-masks-disposable-gloves.html   Face masks/visors will be provided to all staff and are required where 2 metre distancing is not possible.   Gloves are not required generally within the workplace for infection prevention and control purposes according to current guidance. Due to the risks associated with the usage of gloves, the Board of Management will not be providing gloves to staff for general use.   *Face coverings are not recommended to be worn by children under 13 years.Medium                                                      Board of Management Principal Staff
Assessment Date:     August, 2020Assessor’s Name:
Who may be affected?  Identified RisksHandling books and other resources during Covid-19Risk Rating with controls  Action implementation
Controls
Staff (particularly SNAs, school secretaries and school book rental coordinator)Spread of Covid-19 virus    The following guidelines are recommended for staff when receiving or assisting in compiling resource packs:   Maintain physical distancing (currently 2 metres)Observe good hygiene (hand washing and respiratory etiquette, do not touch your eyes, nose, mouth with unwashed hands, etc.) before and after handling books and other materials returned to the schoolFollow the agreed school protocols if you are displaying symptoms of Covid-19Any books or other items (resource packs, computers, etc.) being returned to the school should when possible be quarantined for 72 hours. Quarantining means placing these items in sealed boxes that are labelled with the time and date of the start of the 72-hour quarantine period. These boxes should be stored in a separate location away from active work areas within the schoolStaff may wear gloves when correcting homework from books/copies that the children have brought home.Avoid the use of shared equipment where possibleAll tools and equipment must be properly sanitised to prevent cross contaminationArrangements should be put in place for one individual to use the same tool& equipment as far as is reasonably practicable Cleaning material will be available so that all tools can be wiped down with disinfectant between each useMedium                                                Board of Management Principal Staff
Assessment Date:     August, 2020Assessor’s Name:
Who may be affected?  Identified RisksDealing with suspected case of Covid-19Risk Rating with controls  Action implementation
Controls
Staff Pupils Visitors Contractors  Dealing with a suspected case of Covid-19      The Board of Management will: Appoint an appropriate person for dealing with suspected cases.Have a designated isolation area available within the school building. The designated area and the route to the designated area should be easily accessible and as far as is reasonable and practicable, should be accessible by people with disabilities. The possibility of having more than one person displaying signs of Covid-19 needs to be considered so having additional isolation areas available or another contingency plan[EH2]   for dealing with additional cases must be planned. It would be important that the designated area has the ability to isolate the person behind a closed door and away from other workers[EH3]    If a person displays symptoms of Covid-19 the following procedure is to be implemented: Isolate the person and have a procedure in place to accompany the individual to the designated isolation area via the isolation route, keeping at least 2 metres away from the symptomatic person and also making sure that others maintain a distance of at least 2 metres from the symptomatic person at all times.Provide a mask for the person presenting with symptoms. He/she should wear the mask if in a common area with other people or while exiting the premises.Assess whether the individual who is displaying symptoms can immediately be directed to go home and call their doctor and continue self-isolation at home.Facilitate the person presenting with symptoms remaining in isolation if they cannot immediately go home and facilitate them calling their doctor. The individual should avoid touching people, surfaces and objects. Advice should be given to the person presenting with symptoms to cover their mouth and nose with the disposable tissue provided when they cough or sneeze and put the tissue in the waste bag providedIf the person is well enough to go home, arrange for them to be transported home by a family member, as soon as possible and advise them to inform their general practitioner by phone of their symptoms. Public transport of any kind should not be usedIf they are too unwell to go home or advice is required, contact 999 or 112 and inform them that the sick person is a Covid-19 suspect.Carry out an assessment of the incident which will form part of determining follow- up actions and recovery. Arrange for appropriate cleaning of the isolation area and work areas involved. Board of Management Principal Staff
Who may be affected?  Identified RisksCleaning a space with a suspected/confirmed case of Covid-19Risk Rating with controls  Action implementation
Controls
Staff Pupils VisitorsSpread of Covid-19 virus      All cleaning will be undertaken in line with DES and public health guidance.   It is recommended cleaning an area with normal household disinfectant after a suspected coronavirus (Covid-19) case.   This   will   reduce the risk      of passing the infection on to other peopleThe area should be kept closed and secure for 72 hours (if possible) for cleaning as the amount of virus living on surfaces will have reduced significantly by 72 hoursFor cleaning purposes, wear a face mask, disposable or washing up gloves. These should be double-bagged, then stored securely for 72 hours and then put with the regular rubbish after cleaning is finished should be double-baggedUsing a disposable cloth, first clean hard surfaces with warm soapy water. Then disinfect these surfaces with the cleaning products you normally use. Pay attention to frequently touched areas and surfaces, such as toilets, banisters on stairwells and door handlesIf an area has been heavily contaminated, such as with visible bodily fluids, from a person with coronavirus (Covid-19) consider using protection for the eyes, mouth and nose, as well as wearing gloves and apronWash hands regularly with soap and water for 20 seconds and after removing                                                                                                                                             gloves, aprons and other protection used while cleaningPublic areas where a symptomatic individual has passed through and spent minimal time, such as corridors, but which are not visibly contaminated with body fluids can be cleaned as normalAll surfaces that the symptomatic person has come into contact with must be cleaned and disinfected, including objects which are visibly contaminated with body fluidsHighBoard of Management Principal Cleaning staff
Who may be affected?  Identified Risks  Cleaning a space with a suspected/confirmed case of Covid-19Risk Rating with controls  Action implementation
Controls
Staff Pupils VisitorsSpread of Covid-19 virus   Persons currently deemed most at risk of complications if they catch the coronavirus are: 60 years of age and overhave long-term medical conditions – i.e. heart disease, lung disease, high blood pressure, diabetes or cancerpregnant women with a serious heart condition    All cleaning will be undertaken in line with DES and public health guidance.   Use disposable cloths or paper roll and disposable mob heads to clean all hard surfaces, floors, chairs, door handles and sanitary fittings, using an approved and recognised detergent and disinfectant in line with the manufacturer’s instructions for dilution, application and contact times   Disinfectants used should be effective against viruses.   Additionally:   Avoid creating splashes and spray when cleaning. Any cloths and mop heads used must be disposed of and should be put into waste bags outlined below.   When items cannot be cleaned using detergents or laundered (upholstered furniture mattresses for example) steam cleaning should be used   Any items that have been heavily contaminated with body fluids and that cannot be cleaned washing should be disposed of   If possible, keep an area closed off and secure for 72 hours. After this time the amount of virus contamination will have decreased substantially, and cleaning can take place as normal  High  Board of Management Principal Cleaning staff
Assessment Date:     August, 2020Assessor’s Name:
  Who may be affected?  Identified RisksCleaning a space with a suspected/confirmed case of Covid-19 (continued)  Risk Rating with controls  Action implementation
Controls
Staff Pupils VisitorsSpread of Covid-19 virus      Laundry   Wash items in accordance with the manufacturer’s instructions. Use the warmest water setting and dry items completely. Dirty laundry that has been in contact with an unwell person can be washed with other people’s items. Do not shake dirty laundry as this minimises the possibility of dispersing the virus through the airClean and disinfect anything used for transporting laundry with your usual products, in line with the cleaning guidance outlined above   Waste Management   Waste should be put in a plastic rubbish bag and tied when fullThe plastic bag should then be placed in a second bin bag and tiedIt should be put in a suitable and secure place and marked for storage until the individual’s test results are knownAll waste should be stored safely and kept away from children. You should not put waste in communal waste areas until negative test results are known or the waste has been stored for at least 72 hoursIf the individual tests negative, the waste can be put in with the normal waste. IfThe individual tests positive, then store it for at least 72 hours and put in with the normal waste  HighBoard of Management Principal Cleaning staff
Assessment Date:     August, 2020Assessor’s Name:
Who may be affected?  Identified RisksTravel to and from workRisk Rating with controls  Action implementation
Controls
StaffSpread of Covid-19 virusWhere a staff member exhibits any signs of Covid-19 or has been exposed to a confirmed case they should not travel to work. All staff
    Wherever possible, staff should travel to work alone using their own means of transport – staff should not share transport to or from work.   If availing of public transport, sit down to minimise contact with frequently touched surfaces, etc. Wear a face mask and carry hand sanitizer and use it regularly throughout your journey.Low 
Assessment Date:     August, 2020Assessor’s Name:
Who may be affected?  Identified RisksDrop off and collection of PupilsRisk Rating with controls  Action implementation
Controls
Staff Pupils Parents/guardians Bus and taxi drivers Wider CommunitySpread of Covid-19 virus    Arrangements for dropping off and picking up pupils from the school facility will be organised to maintain, as far as is reasonably practicable, a safe social distance between drivers/parents/guardians and all school staff.   Where pupils travel by public transport the Board of Management will provide a designated drop off/awaiting area (where possible) that supports social distancing measures.   It expected that there will be pre-agreed staggered arrival times for school buses. Parents/guardians will be encouraged to wait in the car outside of the school  MediumBoard of Management Principal Staff Bus and taxi drivers
Assessment Date:     August, 2020Assessor’s Name:
Who may be affected?  Identified RisksVisitors to schoolRisk Rating with controls  Action implementation
Controls
Staff Pupils Wider CommunitySpread of Covid-19 virus      The Board of Management will ensure the safety and wellbeing of all visitors to the school premises.   Visits to the school will be severely restricted and visitors will be asked to:   Make a prior appointment before visiting the schoolRemain at home if they have any Covid-19 symptomsFollow the agreed Covid-19 protocols for the schoolSanitise before & on entering the premisesAttendance to be recorded on entry to buildingWear PPE if instructedAdhere to social distancing requirementsNot to loiter – complete their business and leave premisesHigh                                  Board of Management Principal
Assessment Date:     August, 2020Assessor’s Name:
Who may be affected?  Identified RisksManagement of deliveries and supplies to schoolRisk Rating with controls  Action implementation
Controls
Staff Pupils Drivers  Spread of Covid-19 virus      Ensure that all delivery transactions comply with physical distancing requirementsArrange for timings of the deliveries to ensure little or no interaction with the wider school populationAgree a delivery protocol with suppliersArrangements to be made for paperless deliveriesSystem to be agreed with suppliers to ensure reconciliations are accurateAppropriate sanitising arrangements at set down areas (for materials and stock) and at access points.    LowBoard of Management Principal Staff Delivery personnel
Assessment Date:     August, 2020Assessor’s Name: